🗳️ Token Holder Voting Guide

Your Property, Your Voice: How Community Governance Works

🏠 What is Token Holder Voting?

As a property token holder, you own a piece of real estate and have voting rights on important decisions about your property. Think of it like being a shareholder in a company, but instead of voting on business decisions, you're voting on property maintenance, improvements, and expenses.

Your tokens = Your voting power = Your say in property decisions

🗳️ When Do I Get to Vote?

You'll be asked to vote when the Property Manager requests funds above the property's voting threshold, which is set for each property. Here are common scenarios:

🔧 Maintenance & Repairs

Roof repairs - $5,000 to fix storm damage
HVAC replacement - $8,000 for new heating system
Plumbing issues - $3,500 for major pipe repairs
Electrical work - $4,000 for panel upgrades

🏡 Property Improvements

Kitchen renovations - $15,000 to increase rent potential
Landscaping projects - $6,000 for curb appeal
Security systems - $2,500 for cameras and access control
Energy efficiency - $10,000 for solar panels or insulation

❌ What You DON'T Vote On

Small repairs below the property's voting threshold (handled by the property manager)
Regular maintenance like lawn care, cleaning
Monthly expenses like utilities, insurance

📱 How Do I Find Out About Votes?

You'll Get Multiple Notifications:

📧 Email Alert

Subject: 🗳️ Vote Required: Marina Bay Roof Repair ($5,000)

Your property needs community approval for maintenance.

Voting deadline: January 25, 2024

Click here to review quotes and vote: [Vote Now]

📱 Push Notification

SecondaryDAO App

Vote Required: Roof repair needs approval

7 days remaining • Tap to vote

💻 Dashboard Alert

Red notification badge on your property dashboard
"Action Required" banner with voting details

⏰ Voting Timeline

Emergency repairs: 3 days to vote
Standard maintenance: 7 days to vote
Major improvements: 14 days to vote

📋 What Information Do I Get Before Voting?

📄 Complete Proposal Details

Property Manager's Request:

Description: "Roof leak in Building A causing water damage in units 201-203"
Urgency Level: High (immediate repair needed)
Estimated Cost: $5,000
Reason: "Winter storms damaged shingles, affecting 3 units"

📑 Contractor Quotes (Minimum 2 Required):

Austin Roofing LLC: $4,800 - 5 days completion
Texas Contractors: $5,200 - 3 days completion
Fix-It-Pro Services: $4,950 - 4 days completion

💰 Fund Source:

Maintenance Reserve: $25,000 available
After Expense: $20,000 remaining
Reserve Status: Healthy ✅

📸 Supporting Evidence:

Photos of damage
Inspector reports (if applicable)
Emergency documentation

✅ How to Cast Your Vote

Step 1: Access the Vote

Click email link, app notification, or visit your property dashboard
Log in with your wallet or account credentials

Step 2: Review the Information

Read the property manager's request
Review all contractor quotes and pricing
Check available fund balances
Look at photos and documentation

Step 3: Make Your Decision

Vote YES ✅ if you think:

The repair/improvement is necessary
The cost is reasonable compared to quotes
The property has sufficient reserves
The work will maintain/increase property value

Vote NO ❌ if you think:

The expense is unnecessary or premature
The cost seems too high for the scope
The property should prioritize other repairs
More quotes or information are needed

Step 4: Submit Your Vote

Select YES or NO
Add optional comments (visible to other token holders)
Confirm your vote - this cannot be changed

🎯 How Are Votes Counted?

💡 Majority of the Tokens That Voted (Not All Tokens)

Example: Marina Bay Apartments

Total Property Tokens: 1,000
Token Holders Who Voted: 250
Votes FOR: 150 tokens ✅
Votes AGAINST: 100 tokens ❌
Result: APPROVED (150 > 125 majority)

📊 Participation Requirements

Different proposals need different participation levels:

Proposal Type

Min. Participation

Voting Period

Emergency (flagged urgent by the property manager, any amount)

5% of tokens

3 days

Small (under $5K)

5% of tokens

7 days

Maintenance ($5K to under $10K)

10% of tokens

7 days

Major Changes ($10K and up)

25% of tokens

14 days

Important: If minimum participation isn't met, the proposal fails automatically.

🧑‍🤝‍🧑 Minimum Number of YES Voters

Participation is measured in tokens, so a couple of large holders could otherwise pass something on their own. A proposal therefore has to clear one more bar: a minimum number of different wallets voting YES.

The floor is min(10, 10% of eligible holders, rounded up) — always the smaller of the two, so it never becomes unreachable.

How the floor scales (eligible holders → different wallets that must vote YES):

6 holders → 1 YES voter
10 holders → 1
11 holders → 2
60 holders → 6
100 holders → 10
400 holders → 10 (the cap holds it there)
"Eligible holders" is the property's holder count at the moment the proposal is created, minus SecondaryDAO's own contracts that hold tokens — the sale escrow, its trading contract, the buyout registry, the reserve fund manager, the deposit manager, the distribution manager, the compliance escrow and the treasury — each counted once.
🔒 The number is fixed when the proposal is created. Holders joining or leaving afterwards don't move it.
✅ Only distinct YES voters count. NO votes don't count toward the floor.
🚫 If a property has no eligible holders at all, no proposal can be created.
ℹ️ The holder count isn't filtered by KYC status, so a holder whose KYC has lapsed is still counted even though they can't vote. That makes the floor slightly stricter than intended, never looser.

So a proposal passes only when all three are true: minimum participation is met, more than 50% of the tokens that voted are YES, and the YES-voter floor is reached.

⚡ What Happens After Voting?

If Vote PASSES ✅

Immediate Fund Release

Money automatically transferred to contractor/PM
No waiting, no manual processing

Work Begins

Property manager coordinates with chosen contractor
You'll get updates on work progress

Documentation

Photos of completed work
Receipts and invoices
Updated property maintenance records

If Vote FAILS ❌

Request Denied

No funds released
Property manager must revise proposal

Possible Next Steps

Get additional quotes with lower prices
Provide more documentation/justification
Re-submit with different scope
Wait for emergency status (if urgent)

📊 Real-World Example

Case Study: Broken HVAC System

The Situation: Property manager reports: "Building B's HVAC failed. 10 units have no heating. Winter temps expected this week."

Your Voting Screen Shows:

🏠 Property: Sunset Gardens Apartments

🔧 Issue: HVAC System Replacement - Building B

💰 Amount: $7,500

⏰ Urgency: High (affects 10 units)

📅 Voting Ends: January 18, 2024, 5:00 PM

📋 Contractor Quotes:

• Cool Air Systems: $7,200 (2 days install)

• HVAC Pro: $7,500 (1 day install) ⭐ Recommended

• Budget Heating: $6,800 (3 days install)

💵 Maintenance Reserve: $18,000 → $10,500 after expense

📸 Evidence: [View Photos] [Inspector Report]

Your Decision Process:

✅ Need is urgent - tenants without heat in winter
✅ Price is reasonable - quotes are similar, mid-range selected
✅ Funds available - $18K reserve can cover $7.5K expense
✅ Property value maintained - working HVAC essential

Vote: YES ✅

Outcome:

180 of 250 voting tokens approved (72%)
Funds released within 1 hour
HVAC Pro completed installation next day
All units restored to heating

🛡️ Your Rights as a Token Holder

Information Rights

✅ Access to all contractor quotes
✅ Property maintenance records
✅ Reserve fund balances
✅ Historical voting results
✅ Property manager contact information

Voting Rights

✅ One token = one vote (proportional to ownership), counted from your balance when the proposal was created. Tokens bought after a proposal opens don't add voting power to that proposal.
✅ Vote on all expenses above threshold
✅ Add comments with your vote
✅ View how other holders voted (after voting closes)

Appeal Rights

✅ Contest improper proposals
✅ Request additional quotes
✅ Propose alternative solutions
✅ Report property manager issues

❓ Frequently Asked Questions

Q: What if I don't vote?

A: Your tokens aren't counted. The vote proceeds based on participating tokens only. If you consistently don't vote, you miss your chance to influence property decisions.

Q: Can I change my vote?

A: No, votes are final once submitted. This prevents vote manipulation and ensures fair results.

Q: What if I think the property manager is wrong?

A: Vote NO and add comments explaining your concerns. Other token holders will see your reasoning.

Q: Do I have to vote on every proposal?

A: No, voting is optional. But participating gives you a voice in how your property investment is managed.

Q: What if there's an emergency?

A: True emergencies (safety issues, major damage) may be handled with shorter voting periods or emergency procedures.

Q: Can I see how others voted?

A: Yes, after voting closes, you can see the full results including how different wallet addresses voted (but not personal identities).

Q: What if the reserve funds run low?

A: Token holders will be notified and may vote on special assessments to replenish reserves, or prioritize only essential repairs.

🚀 Getting Started

First Time Voting?

Check Your Notifications

Email, app, or dashboard alerts

Learn About Your Property

Review maintenance history
Check current reserve balances
Understand your voting threshold

Stay Engaged

Vote on proposals that affect your investment
Provide thoughtful comments
Monitor property performance

Best Practices for Token Holders

✅ Vote promptly - don't wait until the last day ✅ Read all details - review quotes and documentation ✅ Think long-term - consider property value impact ✅ Be reasonable - balance cost vs. necessity ✅ Stay informed - follow up on completed work

📞 Need Help?

Technical Support

Email: support@secondarydao.com
App Help: Settings → Contact Support

Property Questions

Contact your Property Manager directly
Review property documents in your dashboard
Join property-specific discussion forums

Voting Issues

Report technical problems immediately
Screenshot any errors
Contact support before voting deadline

Remember: Your vote helps maintain and improve your property investment. Every decision affects the value of your tokens and the quality of the property. Participate actively to protect your investment! 🏠💰

Happy Voting! 🗳️

Policies and procedures are updated frequently. Please check back for the latest information.